How to add Thumbnails to Assets

Add Thumbnail Images through Importer To add asset images to multiple assets at once, you can use the eQuip importer. This is a two-step process:

• Upload the image files into eQuip
• Attach them to assets using an import spreadsheet

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Step 1 – Upload the Image Files Follow the steps below to upload your images into eQuip:

1. Navigate to:
   • Tools → Data Import
2. In the pop-up window:
   • Select Asset Import
3. Locate the Asset Thumbnail Images section
4. Upload your images using one of the following methods:
   • Drag and drop your files into the green “Drop Files Here” box
   • Or click Select to browse to your image folder
5. To upload multiple files:
   • Hold Ctrl to select individual files
   • Or hold Shift to select a range of files
6. Once the upload completes:
   • Click OK on the confirmation message:
     “Files uploaded successfully”

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Use the image below as a guide for navigation and upload location:

• 1 – Tools menu
• 2 – Data Import
• 3 – Asset Import
• 4 – Green upload area for images

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Step 2 – Attach Images to Assets After uploading, the images are stored in eQuip but are not yet linked to assets.

1. Generate or use an Asset Import Template
   • Go to Tools → Data Import → Asset Import Template
   • Select Advanced or Expert to expose additional fields
2. Add the required field:
   • ThumbNailImage
   • Ensure this field appears in the right-hand column of the template
   This behavior is described in:
   • How to import asset data in eQuip [help.asset...rksusa.com]
3. Populate the spreadsheet:
   • Include an identifier such as Asset ID or Barcode
   • Enter the image file name in the ThumbNailImage column

1. Import the file:
   • Use Update mode for existing assets
   • Upload via Tools → Data Import → Asset Import
   Full importer steps are outlined here:
   • How to Import Assets and Update Inventory [help.asset...rksusa.com]

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Helpful Tip If you are unsure of the correct file name:

• Go to Reports → Access Standard Reports
• Run the Thumbnail Image report
• Copy and paste the file names into your spreadsheet

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Alternate Option – Manual Attachments If you only need to add a few images, you can attach them manually:

• How to add attachments in eQuip [help.asset...rksusa.com]

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Key Notes

• The ThumbNailImage field must be included in the right-hand column of the template
• Do not rename column headers, as this may cause import errors [help.asset...rksusa.com]
• Image file names must match exactly what was uploaded

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Please feel free to reach out if you would like help reviewing your template before import. I’m happy to assist!